Legal requirements ICT

Before ICT there were manual methods of production control and process control which it was very difficult for company. Now ICT has dramatic affect on methods of production because there is automation production control and process control such as automatically welding and painting new cars where in manual human can't do exactly what robot would do. Moving goods around a warehouse this is easy because machines are used to move large heavy stuff where in manual human can't pick up heavy stuff or need more then one person.

This automation has dramatically affect on company around the world because it has speed up the process, cost of the process, safety of the workers involved and quality of the final product. The speed of the process has affected because computer system respond more quickly than humans. The cost of process has affected because once the system is setup it is cheap to run. The safety of the workers involved has affected because it has decrease employer responsibility against employee and its benefit for the employees. The quality of the final product has affected to the company because computer control system are very reliable and work continuous 24 hours machine don't need break. Printer – Toner used in laser printers is a fine dust. Careful handling is required when changes printer cartridges and should only be carried by a member of the technical staff.

Manual Handling – ICT equipment is often heavy and bulky. All technical staff should take a Health and Safety Course. Personal safety – When changing cartridges, repairing peripherals or other ICT equipment, clothing, hair, jewellery etc should be secured. The correct tools should be used for repairing and maintaining equipment.

Ergonomics or good design of the working environment can help to overcome the above issues. Legal requirements that affects the employee Health and Safety at Work Act 1974 The employee has the responsibility of taking care of their own health and safety at work and of others who may be affected by what they do or do not do. In addition the employee must co-operate with the employer or any other person to comply with statutory requirements.

Legal requirements that affects the employer Health and Safety at Work Act 1974 The employer has a duty to ensure as far as is reasonably practicable the health, safety and safety of all his employees. In addition he has responsibilities for those people who use his premises or are affected by what he does. Part of his duties requires him to ensure that there is a safe place of work, safe access to the workplace and safe conditions whilst at work. He must also have concern for the equipment and materials provided, ensure that there are skilled staff and that all staff receive adequate training and instruction. In addition he must protect staff from unnecessary risk of injury.

Where there are five employees or more the employer must publish and implement a Safety Policy and provide instruction and training. Also if requested by union appointed safety representatives, form a Safety Committee. The regulations require employers to assess and reduce risk, plan work to allow breaks or changes in activity, provide information and training and provide eye tests on request.

The Electricity at Work Regulations 1989 requires all electrical systems and equipment to be constructed and maintained in a safe condition. There are certain standards relating to the safety of ICT equipment, e.g. Specification for Safety of ICTBefore the ICT there was manual system used in the office such as papers for storing the data. This was very difficult task for the employee because it's difficult to search for the specific details from the records.

Nowadays, a document can be scanned into a computer and the user can search a template profile or search the entire text of the document. CD ROM has over a 30 year shelf life and can store over 15,000 documents. A document that is stored on a computer can be easily located, and once it is found it can be printed, faxed or e-mailed. Another advantage of an EDM system is its archival abilities. Imagine storing 10 file cabinets worth of paper documents in your desk drawer, and being able to retrieve any document within 30 seconds! What is the cost to all of this paper? Consider that an average company spends �25,000 to fill one file cabinet and �2,100 a year to maintain the cabinet.