1. 1 Explain the purpose of storing and retrieving required information- STORING AND RETRIEVING REQUIRED INFORMATION IS SO YOU CAN FIND IT WHEN IT BECOMES REQUIRED. INFORMATION THAT WE STORE HERE AT SHEPHERD PR IS MOSTLY SAVED ONTO A SPREADSHEET AND FILLED WITH AVE NUMBERS FOR EXAMPLE WHEN WE NEED TO KEEP THE PRICES OF THE CUTTINGS THIS IS SO THAT WHEN WE NEED IT TO GIVE TO CLIENT OR FOR ANYTHING ELSE, WE CAN GET TO IT QUICKLY AND EASY.
SOME INFORMATION MAY BE STORED IN LOCKED FILING CABINETS AS THE INFORMATION CAN HOLD COMPANY DETAILS AND ACCOUNT NUMBERS THIS IS ONLY ACCESSIBLE BY STAFF, MOST OF THE INFORMATION THAT WE HAVE IS SAVED ON OUR PASSWORD PROTECTED COMPUTERS. 1. 2 Describe different information systems and their main features- THE DIFFERENT INFORMATION SYSTEMS ARE FILING CABINETS WHERE ALL THE HARD COPIES ARE STORED OR ELECTRONICALLY WHICH IS ON THE SERVERS. IF YOU SAVE INFORMATION ELECTRONICALLY THEN YOU CAN SAVE CHANGES EASILY AND QUICKLY, THE INFORMATION WOULD ALSO BE MADE SAFE WITH A PASSWORD.
THE INFORMATION IN THE FILING CABINETS IS LOGGED ON SPREADSHEETS THIS IS SO THAT THE INFORMATION IS EASILY AND READY TO FIND IF REQUIRED, FILING CABINETS ALSO GET LOCKED WHICH MEANS THAT ANY CONFIDENTIAL INFORMATION IS SAFE. 1. 3 Explain the purpose of legal and organisational requirements for the security and confidentiality of information- The purpose of legal and organisational requirements for the security and confidentiality of information in our business is so that we can find what we need and 1. 4 Explain the purpose of confirming information to be stored and retrieved- 1.
5 Describe ways of checking information of accuracy- 1. 6 Explain the purpose of checking information for accuracy- 1. 7 Explain the purpose of providing information to agreed format and timescales- 1. 8 Describe the types of information that may be deleted- 1. 9 Describe problems that may occur with information systems and how to deal with them, when necessary.