Group Communication Paper

After working in this position for a while working in groups and introducing new group members is a key ingredient in building teams and relationships. In groups and teams, relationships are the feelings, roles, norms, statuses, and trust that both affect. They reflect the quality of communication between a person and others. The variables that have an important effect on relationships are made with others in small groups.

These are the roles a person assumes, the norms or standards, the group develops, the status differences that affect the group's productivity, the power some members have, the trust that improves group performance, and the effects of cultural differences (Beebe & Masterson, 2006). Included here is some helpful advice to help out with starting a new position. Five Stages of Group Development

In the first stage of group development the members begin by defining what will be acceptable behavior. This stage of development is forming and is complete when the members feel as though they are a part of the group. Without this stage the group would not be able to hold the members accountable for their actions. The second stage of group development is storming. It is an intragroup conflict that will emerge (Robbins & Judge, 2007). In storming the group members begin to resist limitations placed on the group. Knowing boundaries is important in making the most out of the resources that are available. Storming is complete when a clear chain of command can be made.

The third stage in group development is norming. In this stage the members of the group begin to form relationships, work cohesively and have a strong sense of group identity. When the group becomes solid and all members agree on how each member should behave the development can move into the next stage of carrying out tasks. This fourth stage is performing. The final stage is used mostly in temporary groups and is the adjourning stage. This stage of the group development is the time member’s focus on finishing his or her tasks.

The five stages of developing groups is an important part of the position. In many cases it is the relationships that a person will have with other individuals who will determine the best members to put into the different groups. As well, the different skill sets that individuals have are also an important part in placing group members together. The observation of the first groups placed together will be a good gauge in learning how some of the individuals work and observing how others work well together. The group size should be eight to 10 people to facilitate greater ease of equal participation among the individuals. Barriers that Exist in Group Communications

Next, the barriers that exist in group communication are premature evaluation of ideas, poor physical surroundings, too many people, poor timing, and stinking thinking. The different ideas made from the group need an evaluation at a certain time; this is done only after all the ideas have been made from the group. Poor physical surroundings can be a problem for group disruption in communication. In some cases the room could be too hot, too cold, too noisy, not adequate enough seating and lack of technological needs for the group to function.

If the group is too large then the communication can be lost and equal participation will not occur (Beebe &Masterson, 2006). Poor timing also can be a hindrance to the group by not allowing them adequate time to come up with creative ideas. Stinking thinking can be a barrier to group creativity in developing negative: thoughts, ideas, or attitudes. The reduction in creativity when group or team members utter “sound bites” that discourage rather than encourage the group to think of new possibilities (Beebe & Masterson, 2006).

Additional barriers that often exist in group communication are filtering, selective perception, information overload, emotions, language, and communication apprehension. When a person conveys information to a group in a manner that is favorable to what the group wants to hear this is filtering. On the other side of that is selective perception occurs when the receiver of information manipulates what they perceived to hear based on their own preconceptions. When someone selects the information that is relevant to him or her or forgets some of the information this is information overload.

The emotion of the receiver of information is very important in how they translate the message they received. If the group is diverse then there could also be a language barrier between its members. Communication apprehension occurs when a member has anxiety about communication with others whither this communication is oral or written. Some of the different techniques described in the next section will have ways of overcoming these barriers.

Techniques to Overcome Barriers Different techniques to overcome the barriers of communication are traditional brainstorming, nominal-group technique, Delphi technique, electronic brainstorming, and affinity technique. The traditional brainstorming technique consists of a specific problem to solve with a clear time limit for brainstorming. The group needs to be impartial with possible solutions to the problem. There needs to be a record of all solutions.

There needs to be an evaluation of the ideas when the brainstorming time has come to an end. The nominal-group technique consists is somewhat similar to the traditional brainstorming but will write solutions down individually and present them one at a time. After all of the solutions have been made; then the group will discuss the ideas and rank them accordingly. The Delphi technique has the group leader determine the problem that needs solutions. The group leader will then correspond with the other group members of the problem giving the group time to come up with solutions that the group leader will present.

The group leader will summarize the responses and will add additional ideas until a general agreement has been achieved. In electronic brainstorming ideas of the group are written instead of verbalized. The affinity technique is a way to organize the ideas that a group may generate similar to the nominal-group technique. Affinity technique permits people to move around and create a fun environment during the brainstorming process. These are some of the different techniques that can be used to overcome the barriers of communication and enhance the creativity process. Conclusion

After reading this memo about the five stages of development the barriers that exist in communication and the techniques to overcome those barriers. We hope this guide can be helpful for the role as hiring manager. We wish you well as the new hiring manager with the organization. We are always available for any questions that may arise.

Reference Page Beebe, S.A., & Masterson, J.T. (2006).Communicating in small groups: Principles and practices (8th ed.). Boston, MA: Pearson. Robbins, S. P., & Judge, T. A. (2007). Organizational Behavior (12th ed.). Upper Saddle, NJ: A Pearson Education Company.