Government procurement process

After analyzing the vitality and complexity of government procurement process, procurement planning should be emphasized. Planning has been seen necessary preliminary in achieving procurement objectives. Te planning facilitates considered and structured approach in the procurement management activities. Planning also assists in the event of analyzing agencies supply market and purchasing patterns. Planning should thus be emphasized at individual, corporate and at aggregated categories of procurement projects.

Corporate procurement plans links the procurements of the government to strategic planning and development. The plan spells out the objectives, the missionaries to be employed, measurement of the achievements and the signatories to the procurement process. If the performance of the procurement process is frequently measured, then high quality information is availed to government and its agencies. This improves decision making and assessment in the process of declaring and preparing the state procurement policy document. The policy makes sure that reporting and framework for procurement measuring are in place.

Frequent assessment of the process facilitates improvements in savings and other forms of savings. Each budget sector should make sure that procurement capability and performance is measured three times per annum. It is also the role of the government to make sure that the procurement process is sustainable. This means contracting activities should be conducted with ethical, social and environmentally friendly suppliers (Diiulio, 1994, p. 27). Sustainability of procurements in construction, goods and services must be integrated in the procurement system by the government agencies.

Budget sectors in the economy should continuously seek to increase procurement expenditure proportion on sustainable deals a year after another. It is therefore its role to report, measure and set sustainable procurement targets. As commitment to better practice and continuous improvement, statutory bodies and government owned corporations should support sustainability within the contractual arrangements and obligations. Procurement processes should be realistic in that, they should be run at the lowest expenditure and degree of business risk.

Planning incorporates information on name and address of the procuring entity, description of the goods and services procured, date of award or contract value, contract value, name and address of successful supplier and the procurement method used. Availability of this information ensures that there is transparency and accountability on all transactions and deals within the whole procuring entity. Addressing complaints and issues raised by members of community and suppliers about the conduct of agency procurement activities should be conducted in a non discriminative, equitable and fair procedure.

Government should run in a way such that, if complaints can not be resolved within the concerned agency, national and international procurement offices are consulted. Such system does not override legally binding contracts and assists in complaint resolution through an open communication between the parties concerned. In relation to procurement activities, if there arise allegations of official misconduct should be directed to crime and misconduct commission.

Procurement internationalization trends to a large extend is market driven. Assessment of any procurement process form international perspective should be done on the basis of supply base location for purchased items, world wide market opportunities, competitive forces, nature of competition and customer requirements. An intensive analysis of the above aspects ensures a systematic analysis of the requirements for proper procurement implementation plan and determines the required level of worldwide procurement (Adams, 1989, p. 32).