Attendance Monitoring System

I. Company ProfileCaltex is a petroleum brand name of Chevron Corporation used in more than 60 countries in the Asia-Pacific region, the Middle East, and southern Africa. It was began in the year 1936 as the California Texas Oil Company, a joint venture between the Texas Company (later named Texaco) and Standard Oil of California (later named Chevron) to market oil from newly gained concessions in Saudi Arabia. It was renamed Caltex Petroleum Corporation in 1968.

The two parent companies merged in 2001 to form ChevronTexaco (renamed Chevron in 2005) and Caltex remains one of its major international brand names. Caltex in the Philippines was established in 1917 when Texas Company began marketing its products in the Philippines through a local distributor, Wise and Co. In 1921, Texaco (Philippines) was formally established and opened its office in Binondo, Manila. Eleven years later, its Pandacan oil depot was converted into a key distribution terminal to bring products by barge to nearby provinces.


In 1985, Domingo B. Añes founded the Caltex Branch along the National Highway in San Fernando City, La Union. This was their first family business. It was named Añes Caltex Station and was managed by Mr. Añes for 25 long years. The business had ceased its operation in the year 2010 for some particular reasons.

The cessation, however, had lasted for a brief period only as the following year paved way for Mr. Añes ‘ daughter, Asuncion D. Añes, to re-establish the enterprise which she renamed Marina Caltex Station. The new business had officially commenced its operation on November 11, 2011 (11/11/11), and is now currently being managed by Asuncion D. Añes and her son Alvin Haider.

Vision MissionVision:To be the top distributor of Caltex fuel and other petroleum products and to operate additional stations in the province by providing excellent customer service

Mission:To offer competitive fuel and other petroleum product prices. Ensure that all staff provide excellent customer service in order to build trust, confidence and loyalty among our customers. Create a good working condition by treating the employees with fairness and respect that will inspire them to become loyal and dedicated to their jobs. Objectives:

The buying decision is emotional for many customers. The task of overcoming a buyer’s objection is assigned to the forecourt attendants specifically because they are the ones who are in direct contact with customers. The key is to create ways to make the customers feel important and offer them information regarding our product and the values.

A well-trained personnel can work towards overcoming our customers’ buying obstacles before they drive to the station. A marketing strategy that emphasizes testimonials, endorsements (word of mouth) and other positive reinforcement devices can not only make the buying decision easier for existing customers but will also attract new customers.

Quality training of personnel is not only our concern, but also a recognition of a job well-done must also be considered in the form of incentives or rewards. This will motivate them to work harder and also inspire others to do the same or even better. Administrator

The one who are using their current system are the owner/manager of the business and the cashier/s. The owner/manager manually puts the readings, sales etc. on their record book and sometimes in Microsoft Excel, while the cashiers input the sales only in a specific record book or and in the receipt.

Products and Services1. Caltex Diesel with Techron® DCaltex Diesel with Techron® D is an improved diesel which contains an exclusive Techron® D additive to control deposits, help maintain fuel injector cleanliness and enable optimum engine performance. 2. PUJ

In PUJ, it is also the same in Diesel but it is only for PUJs and it is one peso cheaper per liter than the normal pricing in Diesel. 3. Silver 93 Gasoline with Techron® is suitable for most drivers. It cleans up dirty intake and fuel systems and keeps them clean to ensure engines operate at peak performance and efficiency. 4. Gold 95 with Techron®s a high-performance gasoline designed especially for the most demanding motorists. It delivers unbeatable cleaning power with the added bonus of a smooth throttle response and pick-up power with our exclusive combustion enhancer.

II. Existing (Current Setup)Current SoftwareIn Marina Caltex Station, they are currently using a manual process by putting the record sales, pump readings, summaries in a specific record book. At times, they are also using Microsoft Excel for easy math calculations and also for handy set up and uncomplicated saving and searching of data. Current Hardware

HARDWARESpecsComputer Unit (Laptop)1Memory4 gigabyte (GB) of random access memory (RAM)Hard Disk Capacity320 gigabyte(GB)Monitor15” MonitorVideo CardIntel Integrated GraphicsProcessorCore 2 DuoComputer Operating System64bit Windows VistaMouseIntex Laser MousePrinterN/A

Communication NetworkIn the LAN, currently they have an Internet Connection. Their ISP is PLDT and they are utilizing SmartBro. This is the only communication network they are using and they do not have connections between other Caltex stations so there is no reason to have intranets, extranets or other communication networks. Policies and Procedures

In terms of their transaction in paying and receiving funds, they are currently using a record book for the cashiers in the receiving the cash. The cashier then gives a receipt to the customers indicating the date and time transacted, amount of cash rendered and the total liters filled.

The owner/manager also uses a record book in documenting their sales, records and summaries. They also use Microsoft Excel for easy math calculations and also for handy set up and uncomplicated saving and searching of data.